Extras are the small additions that make a rental work for the customer: a child seat for a family trip, a GPS unit for an unfamiliar city, or a piece of equipment that turns a standard car into the right car for the journey. The Extras page lets you offer those add-ons with clear prices and rules, so customers can build the rental they need and your team can sell the extras confidently.
What extras and add-ons are
Extras let you offer optional add-ons, such as child seats, GPS, or additional equipment, that customers can add to a booking. You control the price, how it is charged, and which categories it is available for. Instead of maintaining a separate list of charges or relying on staff memory, you define each extra once and let the booking process present it consistently.
That consistency is valuable in both directions. Customers see the same options and prices wherever they book, and your team can explain what is included without checking a folder of notes.
Where to access extras
In the admin area, open the Prices section in the left menu and choose Extras. The page lists all your extras with options to add, edit, or delete them.
| List column | What it shows |
|---|---|
| Title | The name of the extra as it appears in the list and to customers. |
| Fleet Category | The category the extra is associated with. |
| Price | The amount, together with whether it is One-time or Per day. |
| Status | Whether the extra is active or inactive. |
Click a row to edit it, or use the actions on the right. The list is designed as a working overview, so a quick scan tells you what you sell, what it costs, and whether it is currently offered.
Creating or editing an extra
The form is titled ADD EXTRA or EDIT EXTRA depending on whether you are creating a new item or changing an existing one. The main settings are:
- Status – Active or Inactive.
- Title and Description – the name and details shown to customers.
- SVG Icon – an icon for the extra.
- Booking Rule – Optional, Required, or Included in price.
- Price type – Amount or Percentage.
- Charge type – One-time or Per day.
Together these fields define both what the customer sees and how the charge is calculated. The booking rule is especially important: it decides whether the extra is offered as a choice, added automatically, or treated as part of the base price. The title and description should be written for customers, not for internal use, because they are the words that appear on the booking form.
Options for how an extra behaves
- Back-end only – the extra is only available to staff in the back office and is not shown to customers.
- Recommended – shows a recommended badge to customers on the booking form.
- Set max price – caps the total the customer can be charged for this extra.
- Unlimited quantity – turn this off to set a limited Available quantity.
- Maximum per reservation – the most a single booking can include.
- Give for free – offers a number of Free extras count before charging begins.
These controls let one extra serve several purposes. A back-end-only item is useful for something your staff need to record but customers should not choose. A limited quantity protects stock when equipment is scarce. A maximum per reservation prevents a single booking from consuming more than its fair share, and the free count is a simple way to include a small benefit before the paid element starts.
Assigning an extra to fleet categories
In the Fleet categories section, switch on the categories where the extra should be available. For each enabled category you can set a custom price, which overrides the extra's general price for that category.
This is where a single catalogue becomes a tailored offer. A child seat may be relevant to every category, while a piece of specialist equipment may only make sense for one. A custom category price also lets you reflect differences in demand or handling without creating a duplicate extra for every vehicle group.
How to use it
- Open Prices and choose Extras.
- Click Add Extra.
- Enter the Title and Description.
- Choose the Booking Rule, Price type, and Charge type.
- Set any behavior options and the Fleet categories it applies to.
- Click Save.
The booking rule narrows the purpose, the price type and charge type settle the calculation, and the category switches decide where the item appears.
What happens next
Active extras appear to customers during booking and can be added to the reservation. Extras marked Required are automatically included, while Optional ones are left to the customer to choose. A confirmation message appears when the extra is saved successfully.
Explain the booking rules to staff. Optional extras are a sales opportunity, required extras are part of the rental itself, and included extras are already covered by the base price. Knowing which is which prevents quoting mistakes at the counter.
Special cases and permissions
- Extras marked Included in price are part of the base price and are not charged separately.
- If you enable Set max price, the extra's total cannot exceed the amount you enter.
- Editing and deleting require permission; otherwise the page is shown read-only.
- An inactive extra is not offered, so status is the quickest way to withdraw an item without deleting its history.
Read-only access suits staff who need to check what is offered but should not change prices, keeping the catalogue with the people responsible for pricing.
Business benefits
Extra revenue per booking
Well-presented add-ons give customers a reason to spend a little more and give you income beyond the rental rate.
Better customer fit
A family can add a child seat, a traveller can add navigation, and the rental matches the trip rather than the other way round.
Clear, consistent pricing
Each extra has a defined price and charge type, so quotes are consistent across staff and channels.
Operational control
Quantity limits and per-reservation maximums keep equipment availability in line with real stock.
Practical use cases
Child seats for family rentals
A child seat is a natural Optional extra that many families need. Marking it Recommended makes it visible on the booking form, and a per-day charge aligns the price with the length of the rental.
GPS and navigation equipment
Navigation is useful for visitors and can be offered across most categories. A one-time charge suits a short rental, while a per-day charge suits a longer one where the equipment travels with the customer throughout.
Additional equipment
Roof bars, winter equipment, or other items may only make sense for certain vehicle types. Category switches keep the offer relevant, and a limited quantity prevents more bookings than you can equip.
Back-office charges
Some items are recorded by staff but not chosen by customers. Back-end only keeps them out of the public booking form while preserving them in the reservation record.
Best practices
- Write titles and descriptions in customer language, since those are the words shown on the booking form.
- Use Recommended sparingly for genuinely popular items so the badge keeps its meaning.
- Choose Per day for equipment that stays with the customer for the whole rental, and One-time for a single charge.
- Set Maximum per reservation and quantity limits where stock is finite.
- Use a category custom price when one vehicle group needs a different rate rather than duplicating the extra.
- Deactivate an extra instead of deleting it when you may want to offer it again later.
Conclusion
Extras and add-ons are a practical way to improve the rental experience and add revenue at the same time. The Extras page keeps the catalogue in one place, gives each item a clear booking rule and price, and lets you decide exactly which categories it applies to. With sensible descriptions, honest pricing, and a little restraint in what you recommend, your add-ons become a service customers appreciate rather than a list they scroll past.